AI for documents has stopped being a futuristic promise — today it genuinely saves hours of routine work. In eObig, AI powered by Google Gemini helps you draft documents, read data off paper, and spot risks in contracts before you sign. Let's look at how it works and where the limits of trusting an algorithm lie.
Three AI capabilities in document work
AI in document workflow isn't a single "magic button" but several practical tools, each closing off a distinct routine task. In eObig there are three: drafting from a prompt, reading requisites from a photo, and finding risks in contracts. Together they cover the entire path of a document — from creation to signing. For the full toolset, see the AI page and the features section.
1. Drafting a document from a text prompt
Instead of starting from a blank page, you describe the document you need in plain words: "prepare a services agreement with these terms." The AI produces a structured draft — with sections, requisites and standard wording. You then edit the details for the specific deal. This is especially useful for routine contracts, acts and letters that you used to assemble by hand from previous versions.
2. Reading requisites from a photo of a document
Received a paper document or invoice? Take a photo of it, and the AI recognises and extracts the key data: party names, codes, amounts, dates, bank details. Instead of typing by hand and risking transcription errors, you get ready-to-use fields at once. This speeds up adding counterparties and creating documents based on paper originals.
3. Finding risks in contracts before signing
Before you apply your QES, the AI reviews the contract text and highlights potentially risky spots: unbalanced penalties, vague deadlines, missing essential terms, one-sided clauses. It doesn't replace a lawyer, but it gives a quick "second pair of eyes" and helps you not miss the obvious. For what electronic document management is in general and how AI fits into it, see what electronic document management is.
How this saves time
The biggest saving isn't in one operation but in the sum of daily small tasks. Here's how a typical process changes:
| Task | By hand | With AI |
|---|---|---|
| Draft of a standard contract | 30–60 min | 2–5 min |
| Entering requisites from paper | 10–15 min, error-prone | Seconds to recognise |
| First-pass risk check | Depends on the lawyer's workload | Instant draft analysis |
Multiply this across dozens of documents a month and you free up meaningful working time that the team spends on substantive work rather than typing.
An honest note on limits: AI can make mistakes
AI is a powerful assistant, but not the final authority. A few things are worth remembering:
- The output must be checked. Generated text, recognised requisites or flagged risks may contain inaccuracies. Always verify the document before signing.
- This is not legal advice. Risk analysis is a supporting tool, not a substitute for a professional legal opinion.
- A human stays responsible. By applying your QES you confirm the content of the document, so the final decision is always yours.
This approach — "AI proposes, the human decides" — gives speed without loss of control. You accelerate the routine while keeping responsibility and attention where they truly matter.
Conclusion
AI for documents in eObig closes off the three most time-consuming tasks: drafting, entering data from paper, and first-pass risk checking. Powered by Google Gemini, it works fast but calls for human verification — and that combination gives the best result.
Want to see AI in action on your own documents? Book a demo or try it yourself at portal.eobig.com.